How to introduce yourself to a prospective employer via email: Tips and examples

Making the first move with a potential employer can feel daunting, but it’s an important step in opening doors and creating career opportunities. Whether you’re applying for a job, asking about future opportunities, or following up after a networking event, how you introduce yourself matters. A great introduction helps you stand out, build confidence, and start your job search journey on the right foot.

At CoAct, we support job seekers every day to build these skills and feel more confident connecting with employers. Here’s our practical guide to help you introduce yourself professionally, clearly, and with purpose, no matter where you’re at in your career journey.

Why your introduction matters

First impressions count. In many cases, your introduction, often via email or LinkedIn message, can be the deciding factor in whether an employer reads your resume, considers your application or replies to your enquiry.

A strong introduction shows that you’re motivated, professional and serious about finding meaningful work. It also helps employers understand who you are and what you’re looking for, without them having to dig through your resume.

Before you start: set yourself up for success

Before you reach out, make sure you:

• Research the employer: Know what the company does, their values, and the kind of roles they typically offer.

• Know your goal: Are you applying for a job, asking for work experience, or just looking to make a connection?

• Tailor your message: Avoid copy-paste intros. Make it personal and specific to the employer.

What to include in your introduction email

Here’s a simple structure you can follow:

1. Greeting and the person’s name (if you know it)

2. Who you are – include your name and a brief background

3. Why you’re reaching out – state your purpose clearly

4. Why you’re interested in their company

5. What you’re looking for – a role, a chat, advice?

6. A thank you and a call to action – let them know what you’d like next

Example: introduction email for a job application

Subject: Application for Customer Service Role – [Your Name]

Dear [Hiring Manager’s Name],

My name is Sam, and I’m a friendly and motivated customer service professional with three years’ experience helping people find solutions quickly and with a smile. I recently saw the customer service role listed on your website and would love to apply.

I’m passionate about helping customers and am particularly excited by your company’s focus on community and inclusivity, values that really align with mine.

I’ve attached my resume for your consideration and would love the opportunity to discuss how I can contribute to your team.

Thank you for your time and consideration.

Kind regards,
Sam Johnson
[Phone number]
[Email address]

Example: reaching out when there’s no job listed

Subject: Expression of Interest – [Your Name]

Hello [Manager’s Name],

I hope this message finds you well. My name is Jordan, and I’m currently looking for a new opportunity in the administration space. I came across your organisation and was really inspired by the work you do supporting local businesses and community growth.

I’d love to express my interest in any upcoming admin roles you might have. I bring strong organisational skills, a positive attitude, and a keen willingness to learn. I’ve attached my resume and would appreciate the chance to be considered should a suitable opportunity arise.

Thank you for your time. I’d be happy to chat further or provide any other info.

Warm regards,
Jordan Lee
[Phone number]
[Email address]

Tips to make your introduction shine

• Keep it short and clear – Aim for 150–200 words

• Be confident, not boastful – Show your strengths without overdoing it

• Proofread – Spelling or grammar mistakes can make a poor impression

• Follow up politely – If you haven’t heard back in 7–10 days, it’s okay to send a short follow-up

We’re here to help

If you’re unsure what to say or how to present yourself, you don’t have to figure it out alone. CoAct’s friendly team can help you craft great introductions, polish your resume and prepare for interviews as part of our IEA and WFA programs.

Connect with us today to get personalised support on your job search.

(Disability Employment Services Australia (DES) has now been replaced by Inclusive Employment Australia (IEA).